The Edinburgh Makars aim to be transparent in the use that we make of personal data and to take such steps as are reasonable for a small, member-funded organisation to ensure the security of such data in accordance with data protection regulations. This privacy notice applies to visitors to this website. There is a separate data privacy notice for those who join The Edinburgh Makars as members, associate members or patrons. 

Log files

In common with most websites, this one will detect your IP address and some other details such as the type of browser you are using. This enables us to present pages in a suitable form for your device. We also log which pages you visit for statistical purposes, but will not gather any information that would identify you personally.

Cookies

Cookies are small text files stored on your computer, and accessible only to the websites which create them. At present we only use cookies to record whether you prefer to see the mobile version of our website or the desktop version. This cookie is deleted when you close your browser. We may in future use a cookie to record whether you have logged in to our Member Area.

We do not use cookies to gather other information or to track your browsing outside this website. We do not use Google analytics.

Use of personal information

When you buy tickets through this website, you enter contact details and details of the tickets you want. All information you enter is sent on an encrypted connection to our server. We pass some of these details to Paypal, including the payment due, so that you can make payment by credit or debit card. Your communication with Paypal is also on an encrypted connection and subject to Paypal's data privacy policy. We have no access to your credit or debit card details, although we are informed when your payment has cleared.

Your contact details and ticket order are stored securely on our server and may be downloaded to the computer of the member of the club handling online ticket sales for that show and will be provided to Front of House staff and our Treasurer. Details of ticket sales, in common with other financial information, will be kept for 6 years from the end of the relevant accounting year, but they will be removed from the server after each show.

If you have ticked the box to say that you would like to receive details of future shows, your name and email address will be kept by our Secretary and used for this purpose until you let us know you wish to unsubscribe from this list. We will not use your contact details for any other purpose or pass them on to any other organisation.

There is a facility on the website for Members to renew their subscriptions. This works in a similar way to the purchase of tickets using an encrypted connection to Paypal for credit or debit card details to be entered. We have no access to your credit or debit card details.

There is a facility on the website for people interested in joining the club to fill out an enquiry form providing contact details and some information about previous theatre experience. This is sent to our server using an encrypted connection and is forwarded by email to our Secretary. No copy is retained on the server.

The data described above may be accessed by the company which hosts the website for us (but not any information you pass directly to Paypal). We have arrangements with them which ensures the security of this information.

External links

Our website contains windows onto the feeds from our Facebook and Instagram accounts. If you interact with these feeds, Facebook or Instagram may place a cookie on your computer to record your interaction. Any personal data or cookies generated within these feeds are subject to the privacy policies of Facebook or Instagram, and not to this privacy notice.

Some reviews are displayed by a window within our website onto an external website such as All Edinburgh Theatre. The content displayed in the window and any interactions you have with it are subject to the privacy policy of that website.

Likewise, we have links to a number of external organisations such as the Scottish Community Drama Association. If you click on these links you are leaving our website and will be subject to the data privacy policy of that organisation.

If you have any queries about data privacy on this website, please contact our Secretary (see Contact).

October 2021